How foreginers get and use My Number Card easily？ A guide and tips for living in Japan

Navigating life in Japan as a foreigner can be challenging, and obtaining a My Number Card (マイナンバーカード) , while essential, can be a bit cumbersome.

This unique identification card system streamlines many administrative tasks such as social security and taxation. However, the application process and practical usage of the card can be daunting for foreginers.

This guide simplifies the process of applying for and using the My Number Card, helping you overcome the hurdles and integrate smoothly into life in Japan.

How Foreigners Can Get and Use the my Number Card Easily

Can Foreigners Get a My Number Card?

Yes, foreigners who are residents of Japan can obtain a My Number Card. It is available to anyone with a valid residence card and address registered in Japan.

How Do I Get My Number Card in Japan?

After registering your address, you will receive a notification document containing your My Number. You appply from there to get a card, you have several options. This blog will explain 3 ways to apply for the card.

How to Use the My Number Card?

The My Number Card can be used for various purposes such as official ID with your picture, accessing puplic and private sector services. You can use it at the convenience stores to obtain official documents like resident certificates.

Troubleshooting for the My Number Card

If you encounter any issues with your My Number Card, such as losing it or forgetting password, that is very pain, once it happens. In the blog, there are some necessary assistance and guidance to resolve My Number Card problems.

How and Why My Number Card in Japan for foreginers?

What is the My Number Card?

The My Number system, also known as the Social Security and Tax Number System, is a unique identification system introduced by the Japanese government in 2015.

Each resident in Japan, including foreigners, is assigned a 12-digit number that serves to streamline administrative processes related to social security, taxation, and disaster response.

The My Number system aims to improve the efficiency and transparency of public administration.

The My Number Cardis an essential tool for residents in Japan, including foreigners. This card simplifies various administrative and personal identification processes. Here’s a comprehensive guide on how to effectively use your My Number Card and the benefits it offers.

My Number Card: how to use? When to use?

Proof of Individual Number, useful to use as ID card

Foreigners can use several types of identification, such as a passport, driving license, or registration card. However, the My Number Card is particularly convenient and serves as an official ID card. It can easily be used to verify your individual number in various situations.

Proof of Address and Other Administrative Uses:

The My Number Card can also be used as proof of address for various administrative processes, such as when registering at a new address or applying for public services.

Tax Filing

Filing taxes becomes more straightforward with a My Number Card, as it consolidates your tax information and reduces paperwork.

Obtaining Official Documents at Convenience Stores

One of the most convenient features of the My Number Card is the ability to obtain official documents at convenience stores. You can use multi-function copy machines available at many convenience stores to get copies of your resident certificate (住民票の写し) and seal registration certificate (印鑑登録証明書).

Billigual Machine at Convenient Stores: Convenient but do not forget your Password!

With English language options available at convenience store machines, foreign residents can confidently use the My Number Card to obtain necessary documents without worrying about language barriers. The fee for issuing these certificates is typically around 300-600 yen per document, payable in cash.
In order to use this function, you need to bring your My number card and the Password!

National Health Insurance

The My Number Card can be linked to your health insurance, streamlining medical and insurance-related procedures. All of the regidence should be covered by national health insurance in Japan.

Online Services:

The My Number Card can be used for various online services, particularly those in the private sector. You can use it for online banking, opening securities accounts, and other online transactions that require secure identification. This makes accessing and managing your financial and personal affairs more convenient and secure.

How to Apply for a My Number Card for foreginers?

In-Person at Your Local Ward or City Office【Recommended】

Applying for your My Number Card in person at your local ward or city office offers are recommended for several resons for foreginers. Choosing to apply in person make the process easier:

One of the major conveniences of applying in person is that you can have your photo taken on-site. This ensures that your photo meets all the necessary requirements and saves you the hassle of finding a suitable photo service.

The staff at the ward or city office are trained to assist with the My Number Card application process. They can help you fill out the application correctly and ensure that all your documents are in order. If there are any mistakes, they can be corrected on the spot, reducing the risk of delays in your application.

Unlike the online application, you don’t need to worry about printing forms and documents. Everything can be done at the office.

Here are the steps to apply for your My Number Card in person

1. Visit Your Local Ward or City Office

Locate the nearest ward or city office that handles My Number Card applications. You can find this information on your city’s official website or by contacting your local government office.

2. Bring Required Documents:

Make sure to bring the necessary documents with you. These typically include:

3. Have Your Photo Taken On-Site

Once at the office, you can have your photo taken by the staff. This ensures that your photo meets all the official requirements.

4. Submit Your Application with Staff Assistance

Fill out the application form with the help of the office staff. They will check your documents and the form to ensure everything is correct before submission.

Using a QR Code and Smart Phone

You can apply for your My Number Card online using a QR code and your smartphone.

However, based on my research, the registration process is available only in Japanese, and you will still need to visit your local ward office to pick up the card. This way is the most convenient way, but it might be challenging if you are not proficient in Japanese.

Therefore, it is highly recommended to go through this process with someone who understands Japanese to ensure everything is done correctly.

Here is the step-by-step guide when you use the QR code for your My Number Card with your smart phone

1. Receive Your My Number Notification

When you register your address at the local municipal office, you will receive a My Number notification card by mail. This notification includes a QR code for online application.

2. Access the Online Application Portal

Scan the QR code provided on your My Number notification card using your smartphone. This will direct you to the My Number Card online application portal.

3. Prepare Required Documents

Ensure you have all the necessary documents ready, including your residence card and a passport-sized photo that meets the specific requirements. The photo can usually be uploaded directly from your smart phone.

4. Fill Out the Online Application Form

Complete the online application form with your personal details. Double-check all the information to ensure accuracy. The portal will guide you through the required fields, but it will be in Japanese.

5. Submit Your Application

Once you have filled out the form and uploaded your photo, review all the information to ensure there are no errors. Submit your application through the online portal.

6. Receive Confirmation

After submitting your application, you will receive a confirmation notice. In some cases, you may need to print this confirmation page as proof of application.

7. Pick Up Your My Number Card at your local office

Regardless of applying online, you will need to visit your local ward or city office to pick up your My Number Card. This step is mandatory, as the card cannot be mailed for security reasons.During the pickup, you may need to provide identification and the confirmation notice.

Application submission by Post

It is also possible to apply for a My Number Card through an analog method by downloading the necessary forms from a website, preparing the required documents yourself, and sending them by post. This method can be very straightforward if everything is done correctly without errors. Here is a step-by-step guide:

1. Receive Your My Number Notification

When you register your address at the local municipal office, you will receive a My Number notification card by mail. This notification includes an application form for the My Number Card.

2. Prepare Required Documents

Ensure you have all the necessary documents ready. These typically include:

3. Fill Out the Application Form

Complete the application form provided with your My Number notification card. Make sure all personal details are filled out accurately. If the form is in Japanese and you are not fluent, consider seeking assistance from a Japanese-speaking friend.

4. Attach Your Photo

Attach your passport-sized photo to the designated area on the application form. Ensure that the photo meets the specified requirements, such as size, background color, and quality.

5. Check for Additional Documents

Some municipalities may require additional documents, such as proof of address. Refer to the instructions provided with your application form or check the official My Number Card website for specific requirements.

6. Mail Your Application

Place the completed application form, photo, and any required documents in an envelope. Use the return envelope provided with your My Number notification card or any standard envelope.
Address the envelope to the appropriate municipal office. The address should be provided in the application instructions or on the official website.

7. Pick Up Your My Number Card

You will need to visit your local ward or city office to pick up your My Number Card. This step is mandatory to ensure the security of your personal information.
Bring identification and any confirmation notice you received to complete the pickup process.

For more detailed instructions and access to downloadable forms, visit the My Number Card Official Site. This site provides comprehensive information and resources to assist with your application process.

Challenges of applying the my number card for foreginers in Japan

Obtaining a My Number Card is a necessary process for foreigners living in Japan. However, there are several challenges associated with this.

One major issue is that many foreigners are not yet familiar with the Japanese language or customs, especially when they have just started living in Japan. Additionally, regardless of which process they choose, the language barrier cannot be completely eliminated. This often leads to concerns and anxiety until the card is successfully obtained.

The process is not particularly difficult, so if you have a Japanese friend, asking them for help can be a good idea. If you don’t have someone like that, please feel free to contact with Better Call Seigo.

When You Forget Your Password?

Forgetting your password is a common issue, especially since the My Number Card is not used frequently. The password is essential for using the card at convenience stores and other services. To avoid forgetting it, keep frequent reminders. However, if you do forget your password, you will need to visit your local municipal office in person with your My Number Card and a form of identification. They will verify your identity and help you reset your password. This process can be inconvenient, so it’s important to take steps to remember your password.

All Foreigners needs to Get a My Number Card?

The card is rligible only for regidence. Foreign residents in Japan who have registered their address with the local municipality are eligible to receive a My Number. This includes those with a residence card, such as students, workers, and long-term residents.Tourists and short-term visitors who do not have a registered address in Japan are not eligible for a My Number Card.

How to find the My Number in the My number card?

The My Number is a unique 12-digit number assigned to each individual in Japan. It can only be found on your My Number Card and not on your residence card. Remember, your My Number Card is for you alone and contains sensitive personal information, so handle it with care.

What to Do when You Lose My Number Notification

If you lose your My Number notification card, you should immediately contact your local ward or city office to report the loss. You can request a reissue of your My Number notification card, and the office will guide you through the process, which may involve providing identification and completing some forms. Without the notification card, you may not be able to apply for the My Number Card.

What to Do when You Lose My Number Card

If you lose your My Number Card, you should immediately contact your local ward or city office to report the loss. They will provide you with instructions on the necessary steps to take. You can request a reissue of your My Number Card, which will require you to provide identification and complete some forms. To prevent misuse of your My Number, it is advisable to notify the relevant authorities to place a hold on your card. Additionally, monitor your personal information for any suspicious activity. Following these steps will help ensure that your My Number Card is reissued and your personal information remains secure

Better Call Seigo provides personalized support for foreigners applying for their My Number Card. We can help you understand the application process, prepare your documents, and navigate any language barriers.

Our service includes assistance with both in-person and online applications, ensuring a smooth and stress-free experience.

Easy? Difficult? How foreginers get and use a My Number Card in Tokyo